| Action to be Taken | Responsibility | Timeline |
|---|---|---|
| SSB will send a notification of a list of officers who are scheduled to retire in six months on a monthly basis to Ministries /Provinces/Districts | Salary Service Bureau(SSB) | Monthly |
| The Ministry will send a letter to the Officer concerned informing the member on the date of retirement | Ministry | 4 Months Before Retirement |
| The Human Resources Department in the Ministries are required to initiate pension application process three months before a member retires from the service and give appropriate application forms | Ministry/Head of department | 3 Months Before Retirement |
| The Human Resources Department in the Ministries should ensure that pension application forms with all the required attachments are submitted to the Pensions Department no later than two months before the retirement of the member. | Ministry /Head of Department | 2 Months before Retirement |
| Salary Service Bureau and other paying Offices should submit TBs a month before the retirement date | SSB/Paying Offices | 1 Month Before Retirement |
| Payment of pension will be processed and paid the month following retirement. | Pensions Department | 1 Month After Retirement |
| Death of a Serving Member | ||
|---|---|---|
| Human Resources Department should notify the death of a serving member to SSB within a month | Ministry / Head of Department | Within 1 Month |
| Submit the application within 2 months of the death of a member to Pensions Department | Ministry/ Head of Department | Within 2 Month |
| Resignations | ||
|---|---|---|
| Ministries / Departments should send termination Advice within 2 weeks of notification | Head of Department | Within 2 weeks |
| Ministries /Departments to submit applications/documents to Pensions Department within 2 weeks from date of notification of resignation | Ministry/ Head of Department | Within 2 weeks |